10 Best Tools for Online Business and Productivity 2017

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– Hey everybody. This is Roberto Blake,
of robertoblake.com, helping you create
something awesome today. As a creative entrepreneur,
I run my on online business. And that means that there are
a lot of tools that I need in order to help me get that done and to be able to work with clients, and to be able to help all of you guys with whatever you’re doing. So today, I’m gonna
give you my top 10 tools that I use for my online business. These are in no particular order. One of the first and most
important tools that I use is my invoicing software. I need to send invoices to
clients and to bill them things, because that’s how I get paid. So I use FreshBooks to
do my online invoicing and to be able to do my expense tracking. Lets me put in my cards
and be able to know what I’m spending my
money on month to month for my business. It really helps when it comes to tax time. So that’s tool number one for you. Tool number two is a
desktop and mobile app called Trello. Most of these are gonna be
desktop and mobile apps. I will be linking to them
in the description below. But Trello is amazing for being organized when it comes to projects. If you’re a YouTuber, you
should definitely be using it. In this case, I’m primarily using it to structure and organize things for online courses that
I’m putting together. I’ve actually done a great video on how to sell your first online course. You should definitely check
that out linked there, and also up there. But the reason I like
Trello is one, it’s free, and then two, it’s something
that you can actually add other people to your
Trello boards and projects so they can help you stay organized. So for managing a team, like my team for Create Awesome Media,
it’s very practical. The third tool that I’m gonna
recommend is Google Slides. Google Slides is something that I use for my presentations as a public speaker, but it’s also what I use to
put together my media kit as an influencer as well
as my presentation decks for clients. Google slides is obviously part of the Google suite of tools. These are all free and
available to anybody who has a Google or a Gmail account. And I would definitely recommend
that you check this out. It’s actually really good. Even if you’re not a graphic designer, you can put together great PowerPoint and PDF presentations with it. Number four is both Zoom and Skype. These are what I use to do my
consulting and client calls. When people hire me to either
do a YouTube channel review, or a website and branding audit, or just business consulting in general, I need a way to communicate
with them in live stream, and also for us to share screens. I also use Zoom specifically
for Awesome Creator Academy, my online group mentoring program. So whenever I’m doing
these things I’m able to share my screen, see
the person eye to eye, and if I need to, we
can record the session and use those for notes later. So that’s why I like
using both Zoom and Skype. They are my live communication platforms that I use for my clients, and to also communicate with my students. Tool number five is Buffer and Hootsuite. You can pick either one of these, but I like to use this to help with managing my social media accounts and doing some scheduled posts there. A little bit of automation
goes a long way. And the reason I can
respond to so many of you in social media is because by
using these automated systems, I can use that to distribute my content, and so I can focus on doing
replies and video messages back and forth to you guys. So that’s actually really convenient, and you should look at
those if you’re trying to be everywhere at once. One of the most important
tools is being able to actually take payments
and that’s important. So in addition to using
FreshBooks for my invoicing, I use PayPal, Stripe, and Venmo to be able to receive money from people. This might mean that I’m able
to receive money from clients or from people who are part
of my membership program. But also it lets me send money
to freelancers that I hire. And some of them, they can’t
get PayPal where they’re at, for whatever reason, or they like another one
of these platforms better. Stripe is something that
works with Kajabi specifically for my paid membership group. PayPal is the obvious one
that’s usually universal. But sometimes people want me to send them money via Venmo, or sometimes that’s what
they wanna use to pay me. So I allow for that by having all three of these payment systems, and you should probably
have all three of these too, if you’re someone who’s
doing online business. You also might wanna look into Square. For cloud storage I use Google Drive, and I also use Dropbox. These are very convenient. They start out free. I’m in the paid versions of them, because I just have so
much that I need to manage, and I like having more than one system. The thing about Google Drive is it’s part of the Google ecosystem, so that’s very practical
and convenient for me. And with Dropbox, I need that specifically for working with my new video editor that’s helping with some of these videos. I’m still editing 90%
of this stuff by myself. I should not be editing
any of it at all anymore. But it’s a great and convenient
way to work with a team. Since I’m someone who wants to work with a team at this point, then I think it’s a
really good thing to use. Most of you could get away with
the free version of Dropbox. I am using the business
version of Dropbox. For email marketing, I’m going to be recommending ConvertKit. You should definitely use the link down in the description below. It is an affiliate link, and it does help the
channel whenever you use it. The reason I moved to
ConvertKit from MailChimp is because I felt like for
doing multiple lead magnets and email lists, it was
a lot more practical. I like the fact that it doesn’t duplicate, so I’m not charged for the
same amount of people being on my list if they came in
through multiple free offerings. Let’s say that you wanted a
free getting started guide on YouTube and you wanted
a free ebook from me. If I were over at MailChimp
I’d be paying for you twice. With ConvertKit I’m only
paying for you once. So as my list gets bigger, and it’s about around
ten thousand or so now, it just becomes cheaper to
do things with ConvertKit. I also like the way that they handle list automation features, and I like the fact that if I wanted to give you guys a free micro-course, that it’s a very easy way to
do it through an email drip. So I think that ConvertKit
is less technical and a lot easier to use for those things. Both of these integrate with all of these other platforms
for your online business. So if you need to, you should definitely
consider either of them. But I’m going with ConvertKit. As an online business
there’s so many things I do that require me to use
these very long URLs, and that’s a little hard
on people sometimes. So I use Bitly as a
URL and link shortener, but it’s also great for link tracking. Sometimes you wanna know if
something you’re promoting is getting traction and you
need an easy way to track it. Yeah you could be using Google analytics to get really robust data on that, but sometimes you just
wanna know how many times did this thing get clicked in a day. And so Bitly is really convenient. It’s also free. Last but not least, there is Slack. Slack is what I use to
coordinate with my team in real time when I don’t need it to be a Skype recorded session. We could just use Slack
on our mobile devices throughout the day. By having the Slack app on our phone, one we can have multiple channels, which means we can even
have a Slack channel for our client to be able
to keep them up to date and have them interact with us day to day, basically through simple texts. They could also share
images, videos, whatever. And so it’s a great
project management system. It’s a great way to coordinate with a team if you have an online business, or if there are people
that you collaborate with on regular basis, or you wanna put together kind
of a micro-mastermind group, then it’s definitely a good tool to use. So those are my top 10. These are pretty much
the tools I use everyday in my online business. And they actually really help me out. They make things convenient. I would have a hard time imaging my life without the majority of these tools. So anyway, everything is linked down in the description below for you guys. I also wanna thank our
friends over at Trello for sponsoring this top 10 list. And again, they’re one
of my favorite tools because they keep me
organized and it’s free. So make sure you’re
downloading the Trello app. You might wanna go ahead and
use it on the desktop as well. I actually prefer to use it
on the desktop personally. I have so many mobile apps
for so many different things, when I wanna get organized, I’d really like to just sit
down in front of something and have everything laid out for me. And that’s why I like using Trello, especially for putting together and organizing online courses. I just think if that’s
something you’re doing, then you need something that really just keeps you focused and on track with that. That’s my list, but I’m
curious about what you guys are using for your online business, and I’m curious about what
online businesses you have. So let me now in the comments section, what are you using to make
your online business function? Is it any of the tools I mentioned, or are there other tools
that I should be looking at? Let me know, and also let
me know if you’re interested in me doing a top 20 list
of the tools and apps that I use for online business, because there are a lot
more than the ones that I just mentioned in this video. Like this video if you liked it. Don’t forget to subscribe. Check out the other awesome
stuff on the channel. As always, you guys, thanks
so very much for watching. And don’t forget, create
something awesome today. Take care. (relaxed music)