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Most people have heard of the PDF file format, although not everyone fully understands it. You probably know that it is one of the most common formats and there are good reasons for this being the case. PDF stands for portable document format (Which means calling it PDF format is incorrect. That is like saying portable document format format). PDFs are especially helpful in a business environment, although there are some situations where they are more useful than others. Learn more about why PDFs are as useful as they are.
1. Universal
The biggest advantage that PDFs offer is their universality. All computer operating systems can open PDFs, which means it is a great format to use if you do not know what software the recipient of a file will have. You can be certain that whoever receives the PDF will be able to view it. Modern internet browsers can open the file immediately, which makes it easier than ever before to view quickly. If you do not view it in an internet browser, you will need a program to view a PDF. However, there are many different programs that can be used and most of them are completely free and easy to download. Because PDFs are so widespread, nearly everyone already has a PDF viewer. DOCX is one of the other most common formats, but you need Microsoft Word specifically to view DOCX files. Some other programs can view it, but the formatting may be messed up.
2. Secure
The second most important thing PDFs bring to the table is security. Unlike essentially every other file format, editing a PDF is difficult or even impossible in some cases. This may seem like a downside, and it is if you are using a PDF for the wrong reason. However, this is a very intentional choice, which makes it useful for situations where you do not want just anyone editing the file. In particular,… Read More
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