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Virtual conference calls and meetings have been around for quite some time now but up until recent times have never been as useful and vital to everyday business as it is now. While there is a small learning curve that comes with virtual meetings, before long you will be hosting them without a problem. To help with the process, below are a few tips on how to make your virtual meetings more successful.
Prepare thoroughly
Preparation is key, this is true for any meeting but even more so for those taking place online. The first thing you will need to do is test all the hardware and software you plan to use and be sure to instruct anyone else attending the meeting to do the same thing. This means testing your internet connection, your computer, your headphones, and your microphone.
Next up you will need to make an agenda for the meeting. You can make this a timed agenda or not but the important thing is that you make one to help you keep on track with what you need to cover. Your agenda should include the following, but feel free to add points of your own.
The subject of the meetingThe responsibilities of each memberA list of topics you want to go overThe overall goal of the meeting
It is also a good idea to include some ground rules that you forward to any attendees beforehand to make sure that everyone remains professional.
Keep it short
People get bored and distracted in meetings that go on for too long. This is just a fact of life but it is even more of an issue if the members of the meeting are sitting in their own home with distractions all around them. To prevent anyone from getting bored, distracted, or frustrated, try to keep any online meeting to under 45 minutes. You can also take this to the extreme and aim for even shorter meetings of 10-15 minutes but be sure to… Read More
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