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Running a moving company involves more than trucks and muscle. You also need to stay on top of your finances. From tracking expenses to managing payroll, having your accounting in order is critical to profitability, compliance, and growth.
To streamline your billing process, you might consider using tools like this invoice template for movers, which simplifies invoicing and helps avoid revenue leakage.
In this guide, we’ll break down ten practical accounting tips that every moving company should follow, whether you’re a small operation or scaling into multiple crews across regions.
1. Separate Business and Personal Finances
One of the most important steps for accounting success is keeping your business and personal finances separate. Open a dedicated business checking account and credit card, and use them strictly for company expenses.
This makes tax season easier, helps you build business credit, and ensures accurate bookkeeping. It also simplifies expense tracking and limits liability in the event of a financial audit.
2. Use Accounting Software Built for Small Businesses
Instead of juggling spreadsheets, use reliable accounting software tailored for service businesses. QuickBooks, Xero, and Wave are common choices that integrate with payment processors, payroll services, and invoicing tools.
For moving companies, look for platforms that offer:
Job costing features
Integration with your CRM or dispatch software
Recurring billing and auto-invoicing
Mileage and fuel tracking
The goal is to automate as much as possible so you can focus on running your crews.
3. Track Every Expense (Even Small Ones)
Your profitability depends on understanding where your money goes. … Read More
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